Integration With DMS & SAP

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Integration With DMS & SAP

Manual processes, customer retention, underwriter effectiveness, customer service response, and claims cycle times, risk mitigation, regulatory compliance, incident, fraud management are all areas of typical challenges that are undergoing digital automation. The organizations that understand the compelling need for this transformation, and that take advantage of the tools available today to increase operational efficiency and streamline critical Line of Business (LOB) processes, will be leaders in the industry for years to come.  

The Active Client Management(ACM) application leverages the underlying Client Management framework built on top of OpenText Process Suite technologies such as entity, case, content and process management to deliver a fast start implementation of operational case management such as ACM for Insurance, Banking, Wealth Management, Worker’s Compensation and more. It provides a 360º view of an entity such as customers, brokers, agents and other third party intermediaries’ casework, processes, content, correspondence and insights.  The ACM customer centric entity, case, content and process management optionally can be integrated with OpenText Capture Center (OCC), Client Communication(Streamserve) and Analytics (Process Intelligence) to extend the capabilities of existing line of business (LOB) systems and externally managed processes. The application delivers end to end customer centric dynamic and collaborative case management low code implementation within the core back office of customer, agent and adviser service operations to increase customer retention and focus on the whole customer experience More Info

• New Account Opening: Quickly process applications and onboard new customers and new policies

• Client Servicing: Let policyholders maintain their policies online, saving time for both them and you

• Claims Management : Process claims faster and more consistently with smarter automation and best-practice guidance for employees

• Business Intelligence : Track key performance indicators (KPIs) and gain insight through analytics covering each process automated

• Automated Information capture and communications: Integrations with OpenText™ Capture Center and OpenText™ Communications Center remove paper from your processes and deliver personalized communications to customers in the right channels, and with rich interactivity

• Audit Trails : Capture a complete audit trail of all documents and actions

• Built on low-code development environment : Easily configure and customize to your business with significantly less time and effort than traditional business process management platforms or off-the-shelf applications

• Mobile Support : Serve customers in their preferred channels without investing in a separate mobile web platform

Increase Revenue

Improve Customer / Agent Relationships

Increase Customer Satisfaction

Increase Efficiency

Cut Costs

Meet Regulatory Compliance

Faster Time To Market

Rapid Application Development

Provide Innovative Product

"In today's fast-paced business environment, organizations rely on streamlined document management processes to maintain a competitive edge. Integrating a Document Management System (DMS) with SAP, a widely-used enterprise resource planning (ERP) software, enhances efficiency, collaboration, and compliance. This article explores the key features and functions of DMS-SAP integration and highlights the cost benefits of using a separate DMS."

  • Centralized Document Repository : This integration establishes a unified, centralized document repository accessible from both DMS and SAP. It ensures consistent storage and organization of documents, such as invoices, contracts, purchase orders, and engineering drawings, in one location, minimizing data silos and redundant files.
  • Seamless Document Capture and Indexing : Documents created or updated within SAP are automatically captured and indexed by the integrated DMS. This eliminates the need for manual data entry, speeds up indexing, and ensures quick document searches based on relevant metadata.
  • Version Control and Document Tracking : The integration seamlessly maintains version control and tracking between the DMS and SAP. Users can access previous document versions, track changes, and view revision histories, facilitating efficient document collaboration and compliance.
  • Workflow Automation : Integration streamlines document workflows by automating processes like document approvals, notifications, and routing. Automated workflows reduce manual intervention, speeding up document processing and increasing productivity.
  • Enhanced Document Security and Access Control : The DMS-SAP integration ensures consistent document security measures and access controls across both systems. This guarantees that only authorized personnel can access sensitive information, promoting data security and compliance.
  • Improved Data Accuracy and Consistency : By eliminating duplicate data entry and ensuring synchronization between DMS and SAP, the integration enhances data accuracy and consistency. This reduction in errors and discrepancies leads to better decision-making and operational efficiency.
  • Streamlined Workflows and Increased Productivity : Automated document workflows reduce manual tasks, optimize approval processes, and foster collaboration across departments. This streamlines business operations, shortens lead times, and boosts overall productivity.
  • Enhanced Collaboration and Communication : With a centralized document repository accessible from both DMS and SAP, collaboration among teams and departments improves significantly. Users can easily share documents, collaborate on projects, and communicate efficiently, fostering a culture of teamwork.
  • Regulatory Compliance and Auditing : The integration facilitates compliance with industry regulations by standardizing document retention and tracking procedures. Organizations can maintain comprehensive audit trails and respond easily to compliance requirements.
  • Cost-effectiveness and Affordability : The user license cost for a dedicated DMS is often lower than the user license cost to use SAP's intrinsic DMS capabilities. This makes the DMS operational cost more affordable, enabling organizations to access advanced document management features without incurring excessive expenses.